Alkhadim – Municipal Management Software

Communal Government Software

ALKHADIM

THE MANAGEMENT SOFTWARE COVERS THE FOLLOWING AREAS:

  • Accountable.
  • Tax base.
  • Liquidation.
  • Recovery.
  • Revenue accounting.
  • Claims.
  • Financial analysis and statistics.
  • Data exchanges with external organizations.

INTEGRATED MANAGEMENT SOFTWARE MEET THE FOLLOWING EXPECTED OBJECTIVES:

  • Ensure optimal automation of management 
  • Produce the complete required information for decision support;
  • Provide traceability of operations carried out;
  • Avoid errors, malfunctions and processing delays;
  • Automatically control/detect anomalies;
  • Operate in pilot mode with alerts;
  • Guarantee the reliability of data processing.

TECHNICAL REQUIREMENTS

  • Web access;
  • Architecture 3ou + tiers ;
  • a programming language which offers a guarantee of robustness and performance whose use by employers is the most popular worldwide (Java, PHP with our C2M Framework merges with Symfony);
  • The system must be open to other existing or future modules in the municipality (adaptability of the public service);
  • Use of the Web Service for interfacing with other existing or future systems;
  • Ability to access several types of databases such as MSQL Server, or MySQL or PostgreSQL (Easy to migrate to other databases such as Oracle, etc.);
  • Transfer of search results to Excel and/orPDF by the user;
  • Changing the layout and mask of columns of a search result table on screen;
  • User-friendliness and ergonomics of the interfaces;
  • System traceability to obtain a history of connections and tasks performed by user;
  • Implementation of an effective and automated backup policy (backup/restore) with planning in a local server of the municipality;
  • Workflow management, for the processing of the processes indicated above making it possible to consult the progress, maintain traceability and provide all the indicators necessary for the recovery of a given situation;
  • Possibility of generating alerts;
  • Ability to attach and consult all kinds of documents scanned from the solution;
  • Have a powerful search engine, with the possibility of cartographic search of taxable materials;
  • Be efficient in data processing and multiple access management;
  • Have a centralized/common repository;
  • Have tools to:
    • User Management ;
    • Management of access rights;
    • Activity monitoring and control.
  • Be scalable:
    • Technologically, through the use of a modular architecture;
    • On a functional level, through a configuration console guaranteeing the adaptability of the characteristics of important elements (future regulations: taxes/rights/royalties/…etc).
  • Have integrated decision support tools allowing the generation of system reports and dashboards;
  • Be well documented (Tutorials);
  • Have a platform:
    • multi-stakeholder:
      • Recovery service
      • Plate service
      • Accounting department
      • Control and litigation department 
    • multi-process (See list of processes at the functional requirements level above);
    • multi-language (Arabic, French, etc.);
    • multi-taxes/duties/royalties/…etc. :
  • Reference:
    • Payable (With consultation of the complete file: List of taxable materials and associated taxes/duties/royalties/…. List of declarations and complaints filed. List of liquidations paid, pending, sent in order of receipt…etc);
    • Taxable amount;
    • Receipt-holder;
    • Receipt No. (With associated list of receipts, date of receipt, total collected, debtor concerned, etc.).
  • Setting :
    • Tax/Duty/Royalty/…;
    • Sanction ;
    • Exoneration ;
    • Area/Neighborhood;
    • Later;
    • User ;
    • Rights/Profiles.
    • Elements for calculating the estimated tax base for automatic taxation (by zone/tax, etc.)
  • Process :
    • Census (With automatic generation of associated liquidations, and automatic assignment of declarative sanctions);
    • Declaration (With automatic generation of associated liquidations, and automatic assignment of declaratory sanctions and exemptions);
    • Control of declarations;
    • Complaint and dispute monitoring (with automatic updating of repository elements);
    • Rectification ;
    • Liquidation (With automatic calculation of royalties);
    • Recovery (With automatic calculation of late penalties);
    • Collection;
    • Taxation d’office ;
    • Cash receipt;
    • Cash request (Receipt holders, Tickets and Vignettes);
    • Request for manager (Receipt holders, Tickets and Vignettes);
    • Resumption of receipts;
    • Manager payment (Cash/Cheque Receipts, Tickets and Vignettes);
    • Cash payment (Cash/Check Receipts, Tickets and Vignettes).
  • Exit states:
    • Census form;
    • Declaration form;
    • Acknowledgment of receipt of complaint;
    • Tax Notice (By Taxpayer, By Taxable Amount and by Zone/District);
    • Reminder letter (By Taxpayer, By Taxable Material and by Zone/District);
    • Payment notice ;
    • 1ère Notification ;
    • 2ème Notification ;
    • Recipe order;
    • Payment order;
    • Request for Releasees;
    • Tickets/Vignettes Operations Bulletin
    • Bill of receipt operations (Species);
    • Receipt Operations Bulletin (Check);
    • Payment slip Tickets/Vignettes;
    • Receipt payment slip (Cash);
    • Receipt payment slip (Cheque);
    • Payment slip End of period tickets/vignettes;
    • End-of-period receipting payment slip;
    • Tickets/Vignettes count status;
    • Statement of statement/Receivers;
    • Nominal statement;
    • Reassessment report;
    • Receipt movement;
    • Issue slip.
    • End of year account extract (CA) and similar accounting entries;
    • The administrative accounting books indicated in article 117 of decree n°2-09-441 of January 3, 2010 of public accounting of local authorities and their groups, namely:
      • The journal of accrued rights for the benefit of the community
      • The account book by type of revenue
  • Dashboards :
    • Statements allowing financial and statistical analysis of revenues generated;
    • Situation of collections and findings (Receipt order, Payment order) (By Tax/duty/royalty/…);
    • Remains to be recovered (By Tax/duty/royalty/…);
    • Declaration defects (By Tax/duty/royalty/…);
    • List of revenues paid to the prefectural treasurer;
    • Preparation of budgetary and similar forecasts
    • …etc.
  • Access Payable:
    • Consultation of your local tax situation;
    • Remote triggering of operations.
  • Access to municipal services:
    • Repository feed;
    • Generation of liquidations;
    • …etc.
  • Data exchange with external organizations such as the prefectural treasury or the general tax department.